Minutes of JJCR meeting, 15-10-2006, 20:00
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Contents
Preamble
Read by Jeanna Shalkowski.
The minutes were approved on a general aye. There were no matters arising.
Reports
I've done some preparation for the opening party of the SMG social space. I met our chancellor Bill Bryson and we talked about a campaign to sign people up with the Organ Donation register. It's something he'd like JCRs to be part of. Came up with a few ideas, such as joint formals with other colleges. Went to Resources Committee, which is a subcommittee of College Council and talked about accounts and budgets in college. I went to a General Meeting of DSU and I was elected to be a delegate at the NUS regional conference in November. Has anybody got any questions?
I'd like to gauge opinion on:
Extra formals; the idea is to give it to a sports team or to DUCK. They'd have to have people paying between £5 and £12 depending on money people would like to raise. Could I have a show of hands of people who would be interested?
Chris Leach: Is there a chance this would lead to all formals having a charge?
Josh Heald: The Senior Tutor would like all of them to be free; he can't currently afford to.
The other idea is a potential holiday in the winter. Perhaps skiing?
No hands shown.
One last thing is to remind you that we have a service in the Cathedral for the commissioning of the Principal, and there'll be a drinks reception afterwards.
Since the report that came out on Monday I haven't done that much. Formal's opened and been signed up for. Got a communal areas rep, which is Enoch.
Chris Leach: Will the fiasco with the formal signup happen again?
Katie Wray: It wasn't possible to realise how popular it would be. We'll give more notice next time.
I am welfare woman. Stuff I've been doing since my report in TW> Finished arranging the Indian Head Massage event on Wednesday. We've been having issues with the condom machines. We had the Welfare Awareness Day last week. Thanks to those who showed an interest in getting involved. Sarah Mullins is my assistant and the Careers Advisory Rep. A few general notices from the DSU Welfare Exec. The Prebends Bridge Flasher has been reported again. There have been quite a few nasty incidents against Hatfield in the last two weeks. It's not acceptable and I hope John's Students aren't getting involved in it. We've had a few cases of viral Meningitis in other colleges. Not something to worry about., The medical centre has moved and there's a sign on the welfare board showing you how to get there. There have been attacks on students. Breast cancer awareness campaign in the next few weeks.
Any questions from last time?
Since my report in This Week; Freshers' Week is over and went very well. We've had Finance Committee; we've had 8 motions for spending for this evening. The JCR orders newspapers which will be put in the Bailey Room for everyone to read. Please don't remove them.
Good evening.
Laughter
This week I've gone to a DSU Exec meeting where we've discussed varied things. DSU Exec will send a bus to London for a demonstration against top up fees. The bus will be about £10. I went to the General Meeting on Wednesday with Josh. They still think it's a good thing the University isn't in charge of us. Chat with Alex Duncan went well. Want to announce that there are ents in Dunelm house almost every night of the week.
Since my report in TW there are now stash order forms in the Bailey Room. Put them in an envelope and into the black box outside. The shop should start working more regularly. If you want to do a shop shift let me know, so I can open it for longer. I had a meeting on Friday with a guy to expand the range that we have in our shops, including Chupa Chups.
Not very practical, but my cloak is made of this week!
I don't have very much to say, but you've read my report. There were some slight problems with TW in delivery to livers out. Please leave TW on dining tables!
Since my report we've had our first SEC meeting. We're planning the Bailey Ball, which is in just under 4 weeks' time. The theme's meant to be a secret, so if you know, don't tell. The big task this week was the Freshers' Formal. One little nag I have is that after formals we have to take down, so once everybody's finished we need to tidy up so the bop can start. There were a few incidents where the catering staff were accused of stealing the wine. The catering staff are awesome and have to stay late...
I've come as Beer Boy, being able to provide good drinks at extra special prices. I'm Dan and I run the bar., That involves working with my team every night of the year, coordinating pretty much everything about the bar. A bit more seriously. From about February to June last year someone was pinching money off the bar in a serious way. The procedures at the time didn't notice the things going missing. The procedures now are very detailed. The bar is currently in a lot of debt; help us out and buy lots of drinks. We've made some changes. I hope you like them. Since my report I've ordered a new stock of wine for Wednesday. If you've drunk Ale in the bar since we've been open, you'll notice it's cloudy. It should now be clear and drinkable. On Friday after the Freshers' Formal; a good night's takings is about £500, we took £950, which is phenomenal.
I'm selling drinks. Come and buy some.
I wish I knew about the Superhero theme. I didn't have a report in This Week. Most of what I do involves Cranmer. I've been reviewing Cranmer policies in the light of some of the Freshers' welcome events that we did. We had a referendum about our membership fee. I've been on Resources Committee with Josh. I am the vice-president of the whole JJCR so I'm representing everyone here. The only other thing I've done is to have input into the Principal's commissioning service this week.
Hey, I haven't seen you all yet; I run the charity committee. Ethically you can justify spending money at our events. I'm happy to publicise charity stuff. The Freshers' Karaoke night raised just under £200... Events coming up...the main one is Wednesday 1st November; the uni-wide charity challenge. Durham vs. Nottingham. Tickets will be on sale throughout this week. On the same night it's Back To School... That is going to be completely revamped. It's a new event... Tickets will be £5 but we will sell them as a combo. The other thing coming up is the Durham Duck Race. 20000 plastic ducks launched into the river. The winner gets a grand. The only other thing I've got to say is that there are positions up for grabs this evening on my committee.
Motions
Motion text
Sophie Godfree: Are there any questions about the motions?
Has it been approved by the Finance Committee?
Alice Manuel: It's been approved, but not passed.
Jeanna Shalkowski: I want boys in the bar. Can we amend the motion so that they are, but they have to wear pink.
Sophie Godfree: Alice, are you ok to accept that?
Alice Manuel:Yes
Sophie Godfree: We're running out of time...
Phil Wallbridge: Can we continue? Can I put a procedural motion to extend the time by 5 minutes?
Sophie Godfree: Me and Becca decide time limits on motions; if you want to extend it you can pass a procedural motion for an extension?
The procedural motion was taken on a General Aye
Can I propose and amendment to “resolves as a matter of policy” that if a boy buys a drink he has to buy a drink for a girl.
Sophie Godfree: Alice, will you accept that?
Alice Manuel: No
Sophie Godfree: We need a vote:
For
14
Against
20
Abstentions
2
Sophie Godfree: That hasn't changed, so the motion still stands with the amendment that boys must wear pink.
Stuart Morris: Can we move to a vote:
The proposal to move to a vote was accepted by a General Aye
Felix Schubert: May I oppose the motion? I think if we were to ban boys from the bar we would halve the profit margin.
Sophie Godfree: Alice, can you respond to that?
Alice Manuel: I don't think that boys should be allowed
For
14
Against
27
Abstentions
0
Motion text
Alice Manuel spoke: Back again. Basically the SEC work really hard and we don't get very much from it except the joy on people's faces. Memories that'll last forever, but no...sort of... money.
We'd like to please go to the ball free. The Social Secretary and SEC change every year. We recognise the effort people put in by giving them a free night as they have to work all night the year before.
SG: As it's over £200 it's brought to you to approve it
Passed on a General Aye
Motion text
Passed on a General Aye
Motion text
Passed on a General Aye
Motion text
Passed on a General Aye
Motion text
Passed by Finance Committee
Motion text
Passed by Finance Committee
Motion text
Passed by Finance Committee
Motion text
Josh Heald: We have a shiny new flat which is almost finished. We don't have any decent furniture in it. I wanted to propose getting furniture, mainly for the Exec Office, that could be used by the Exec and other JCR members. There are a few bits and bobs for my side of the flat. The majority of the spending will be on the Exec side. It should last a good long time.
Approved by Finance Committee
Why was it moved?
Josh Heald: The main thing we gained was a second office. The president used to have an office, but now it's an exec office. It would also be useful to have a neutral space. The reason it moved was that the rooms it was in could be turned into student rooms, whereas the attic probably couldn't be. The cost would be covered in a year by the rooms created.
Sarah Gadsden: Why is the JCR paying for this?
Josh Heald: College paid for the flat, but this is effectively running costs for the JCR. College spent £14000.
What's a CL printer?
Josh Heald: A colour laser printer
Chris Leach: Do you really need a sofa?
Josh Heald: We kind of had that for the last flat for informal meetings. The idea was that we need both for different occasions.
Alison Dancer: Why do we need a kitchen?
Josh Heald: It's more for a President who spends the summer in the flat.
Becky: Is there a reason why we're getting a £300 printer?
Josh Heald: Colour printing can't be done anywhere else in college. You can do it at palace green but it's 50p a sheet. The current inkjet is very expensive to run. It was about long term running costs rather than the initial expenditure.
Passed on a General Aye
Motion text
Josh Heald: I think it would be better if Alice spoke about this one...
Alice Manuel: In SEC: we all have our own roles and positions. There are publicity, food officers. At the moment we have one ents officer. We have two decorations officers. This is especially for the Bailey Ball and for John's Day. The Ents officer has a huge amount of work to do, especially on the night., It would be useful to have another member of SEC, specifically the ents officer. They could split up and halve the work. It would be very useful.
Sophie Godfree: Any questions?
Chris Leach: We had 2 ents officers for ents week which proved useful.
Sophie Godfree: We're amending the constitution
Passed on a General Aye
Motion text
Josh Heald: Anyone who was here last term knows we made an SMG officer to look after the common room. Dave and I have talked about this and we thought we should give the work to one person with an oversight over everything. We're proposing to get rid of the Laundry rep and House Rep and to give the jobs to the SMG officer, which is Dave Williams
Passed on a General Aye
Motion text
Josh Heald: Me again!
We ran a referendum last term to accept a new constitution; it was an absolute nightmare trying to get enough people to vote. The quoracy at the moment is a simple majority of the people who voted, with 50% of the JCR voting. The JCR's membership has changed. Almost everyone in the college now is a member, which means that even though the thing passed overwhelmingly, just to get the sheer number of responses was a bit ridiculous. We'd like to change it so the quoracy is a third with a 55% majority needed.
Sophie Godfree: Any questions?
Richard Gale: Doesn't it say something about the JCR that we struggle to get numbers?
Josh Heald: The issue is there are a lot of dry issues that people don't get passionate about... It's usually about changing bits and bobs. We couldn't say there were burning issues.
What has it been changed from?
Josh Heald: it was 50% to pass and the JCR needed 50% of the vote.
Richard Gale: If this was applied to all quoracy, is it applying to every referendum.
Josh Heald: It's every referendum.
Richard Gale: Could this not present the possibility of easy manipulation?
Josh Heald: A third is still about 150 people. It's far higher than at a meeting. It doesn't seriously undermine the correctness of the democracy.
Sophie Godfree: We're out of time.
Procedural motion to extend time:
Passed on a General Aye
Alison Dancer: I'd like to take issue with Believes 3. I don't think it's appropriate:
Josh Heald: I don't think that it should be in a motion about democracy.
Sophie Godfree: It's not a separate elected position.
Josh Heald: It means that one person is responsible for checking that things run democratically. It's the nitty-gritty of how something is conducted rather than changing democracy.
Passed on a General Aye
Motion text
Felix: Basically I'm in charge of the Part I account which is from the composition fee. The part II account is the JCR as a business. From this bunch of money, we decide at meetings what to spend the money on. There is a restriction to what control you have. We need to spend money in order to make money, e.g. The services manager doesn't have to ask because he's expected to make a profit. Part II Treasurers are here for this. These people can spend money under certain guidelines. The way this is written into the Constitution is quite misleading. The restriction is at £200. To this point in time this part of the constitution has been quite happily ignored. We reviewed it. From now on, Martin has an exception. There's the introduction of a Spending Form, available from the JCR flat. They need to be signed by the JCR treasurer. Stops people spending money without thinking about it.
Any questions:
Christine Leahy: Does that include the JWS?
Felix Schubert: How often do you order?
Christine Leahy: 2-3 times a term...
Felix Schubert: I am willing to change it to include the JWS Treasurer to have similar rights as Services.
Amended so it says JWS where it says Services
SG: We're voting to accept the motion as amended:
Passed on a General Aye
Motion text
Josh Heald: They do keep coming and coming. We've changed things about This Week to get it to people for Monday morning. We've looked into that and ways to change that, and we're going to have a deadline on the Thursday for This Week so we can get it out in time. The problem with this is that in the runup to a JCR meeting, the TW deadline is before the JCR Motion Deadline. We want to change it to match up with the TW deadline so everything is published in TW.
Chris Leach: Can we be sure that it'll be well publicised.
Josh Heald: We're putting a box in TW before the deadline falls.
James Evans: It was late this week
Passed on a General Aye
Ratifications
Ratified on a General Aye
Elections
Elected on a General Aye
Sophie Godfree: You get paid.
Laura Chamberlain: What does it involve?
Katie Wray: You put stuff in the pigeon holes.
Elected on a General Aye
AOB for JJCR
None
End of JJCR Meeting
JHJCR Meeting
A video about the Environment Reps was shown.
Elections
Martin Hodgetts: Please stand for this: it's not much work!
It's late already so I won't say too much, I have a lot of experience. Student2student. Nightline training. I'd love to do the job. Last time I applied I was stuck in the meeting. I'd like you to vote for me. I think I'm fairly friendly, approachable, and enthusiastic.
Phil Wallbridge: I'm sure you're good at this. Will you verify that you are, in fact, male.
Phil Durrant: Yes
Josh Heald: Is there anything in particular about our welfare that you'd like to change? Is it just the case of do more of the same.
Phil Durrant: Male welfare hasn't been used very much in the past. Maybe more male issues should be promoted. The DSU Mens' Officer does a lot of campaigns.
Alice Manuel: What would be your greatest weakness and your greatest strength.
Phil Durrant: I'm not very good at stocking up with milk so if you come for a cup of tea you'll have it black.
Alice Manuel: Get Marvel!
Phil Durrant: I have no weaknesses in that case!
Candidate: overwhelming votes
RON: 0 votes
Abstained: 0
Elected on a General Aye
Elected on a General Aye
Katie Wray: Basically you represent the views of your house in terms of maintenance. You attend one formal house committee once a term and some informal house committees. As well as representing your house you help me with coming up with new ideas... and clearing lock ups.
Elected on a General Aye
Elected on a General Aye
Elected on a General Aye
Elected on a General Aye
Elected on a General Aye
Katie Wray: CC is highly exciting. The week beforehand you have to ask people if they like the food. Or if you think there should be changes you can let us know.
It's basically about one meeting a term... be interested in food.
Both candidates were elected on General Ayes
Felix Schubert: Finance Committee chats about motions for spending. If you're a rep you represent the views of the student body to the Exec. There are three each term.
Sophie Godfree; Would anyone like to stand?
The candidates were elected on General Ayes
Jeanna Shalkowski: It's really important. If you want things changed in John's Library. You attend Library Committee once a term with Katie and the Librarian.
Katie Wray: There are lots of big changes that might be happening. It'll be quite interesting to be on at the moment.
I've got a lot of experience with a lot of computers, with troubleshooting., set up wireless networks. I'm in college, anyone can find me in my room in 11SB. So far the printer hasn't once run out of paper.
Chris Leach: Could you publicise where your room is more please.
Mike Hutchinson: There's a sign in the computer room.
Candidate: 42 votes
RON: 0 votes
Abstained: 1
AOB for JJCR
Dan Baxter: Come and buy a drink!
End of JHJCR Meeting